How to Automate the Hardest Parts of Employee Offboarding

In response to present evaluation on employee offboarding, 70% of IT professionals say they’ve expert the unfavorable outcomes of incomplete IT offboarding, whether or not or not inside the kind of a security incident tied to an account that wasn’t deprovisioned, a shock bill for sources that aren’t in use anymore, or a missed handoff of a significant helpful useful resource or account. That’s no matter a imply of 5 hours spent per departing employee on actions like discovering and deprovisioning SaaS accounts. As a result of the SaaS footprint inside most organizations continues to broaden, it’s turning into exponentially more durable (and time-consuming) to verify all entry is deprovisioned or transferred when an employee leaves the group.

How Nudge Security might assist

Nudge Security is a SaaS management platform for up to date IT governance and security. It discovers every cloud and SaaS account ever created by anyone in your group, along with generative AI apps, supplying you with a single provide of actuality for departing clients’ accounts and OAuth grants that needs to be deprovisioned, revoked, or transferred.

And, a built-in playbook walks you via an entire pointers for IT offboarding in alignment with Google and Microsoft best practices. The playbook might show you how to save as a lot as 90 p.c of the time and effort involved in SaaS offboarding by automating time-consuming, easy-to-miss duties like revoking OAuth grants and resetting passwords for accounts exterior of single sign-on (SSO).

‍Let’s take a look at how Nudge Security helps you with each step so it’s possible you’ll assure full offboarding of SaaS accounts.

1. Revoke entry to Google Workspace or Microsoft 365

As quickly as you’ve received chosen the employee you need to offboard, the 1st step is to substantiate the standing of their Google or Microsoft account.

Initially, you have to the employee’s Google or Microsoft account to remain full of life whenever you full completely different offboarding duties. Nonetheless, you have to to make sure the particular person cannot entry the account by resetting their password and disabling any restoration methods they may have prepare. Nudge Security helps you affirm the standing of each of these steps so it’s possible you’ll ensure that entry has been revoked.

2. Swap possession of significant sources.

Sooner than you begin deprovisioning your departing employee’s accounts, you have to to find out and transition possession of necessary sources like AWS root particular person accounts, firm domains, social media accounts and additional.

Nudge Security robotically identifies very important sources owned by your departing employee and guides you via how one can change possession to completely different workforce members. For each helpful useful resource, Nudge Security offers detailed instructions with helpful hyperlinks and a summary of various app clients who may take over obligation for each helpful useful resource. As you bear the report, it’s possible you’ll confirm that you simply’ve received transferred possession or log your option to disregard a selected helpful useful resource that doesn’t needs to be transferred.

3. Overview and exchange app-to-app integrations.

OAuth grants are generally used to permit app-to-app integrations and automation so if a departing employee’s OAuth grants are revoked with out evaluation, this may disrupt day-to-day operations.

Nudge Security displays you all app-to-app OAuth grants and scopes for the departing employee so it’s possible you’ll assess the potential enterprise have an effect on of each integration and determine if it should be recreated with one different account. You’ll moreover see who the alternative clients of that utility are so you could have interplay them as wished. This step of the offboarding course of will help ensure that automated enterprise processes proceed to work as anticipated after the employee leaves the group.

4. Revoke SSO-managed accounts.

This step is straightforward. With the click of a button (and with out leaving the Nudge Security dashboard), it’s possible you’ll revoke entry to all of the accounts managed by your single sign-on (SSO) provider, like Azure AD or Okta. Shortly, the playbook may even stroll you via cleaning up the contents of those accounts.

5. Revoke entry to apps authenticated by means of OAuth.

OAuth grants make it easy for employees to create new accounts simply by deciding on the selection to authenticate with Google Workspace or Microsoft 365. Nudge Security makes it merely as easy for security and IT teams to find out and revoke departing clients’ OAuth grants straight from Nudge Security. Now that you simply’ve received already reviewed and recreated any scopes related to app-to-app integrations, it’s possible you’ll revoke the remaining app entry granted by means of OAuth.

6‍. Revoke entry to unmanaged accounts.

OAuth grants and SSO-managed accounts solely current a partial view of your departing employee’s entry. Lingering SaaS sprawl can depart doorways open for illegitimate entry to delicate sources and data after an employee leaves your group. Thankfully, Nudge Security moreover inventories unmanaged accounts that your employee might need created with their work e mail exterior of regular IT or procurement processes.

Not solely will Nudge Security current you the report of unmanaged apps, nonetheless it’s possible you’ll set off automated password resets from contained in the platform to forestall further entry by the departing employee. With out this automation, it would take hours to try this manually, within the occasion you even know the accounts exist throughout the first place.

‍7. Clear up revoked accounts.

As quickly because the particular person’s entry has been revoked, it’s important to wash up their accounts to avoid orphaning firm data or persevering with to pay for unused licenses.

Nudge Security lets you ship an computerized “nudge” to the technical or enterprise proprietor for each SaaS utility with instructions to delete or switch delicate data, reallocate licenses, and reassign possession of sources to a distinct particular person.

‍8. Doc offboarding actions with a built-in report.

Nudge Security information all of the offboarding steps you’ve received taken, so it’s possible you’ll always return and take a look at what was achieved for each employee. As quickly as you’ve received accomplished offboarding a departing employee’s SaaS and cloud accounts, it’s possible you’ll generate a .pdf report of the actions you achieved and share it with inside clients or auditors.

‍Transition workers seamlessly with Nudge Security

Nudge Security helps you offboard departing clients successfully and totally, enabling you to protect firm sources and avoid enterprise disruptions with out squandering treasured time on tedious, repetitive duties.

Start your free 14-day trial now.